I’ve been using Reclaim AI for the past year, and it’s transformed how I handle my packed schedule. As someone juggling multiple roles - including consulting and fractional CTO work — I need a tool that can handle complex calendar management without breaking a sweat.
What is Reclaim AI?
Reclaim AI is a calendar assistant that helps you take back control of your time. It works with your calendar to automatically schedule tasks, protect focus time, and maintain healthy work habits. I personally use it to manage four different calendars across various accounts, and it handles the synchronization beautifully.
Best Reclaim AI Features
Let me share the features I use daily:
1. Smart Calendar Management
- Automatically schedules tasks based on when you work best
- Moves meetings around when conflicts arise
- Syncs multiple calendars (a lifesaver for my consulting work)
2. Deep Work Protection
I block 3-hour chunks for focused work, and Reclaim defends these time blocks like a guardian. When someone tries to schedule a meeting, it either:
- Suggests alternative times
- Moves the block to another suitable time
- Preserves the time if marked as unmovable
3. Habit Building
Here’s how I use it for habits:
- 30-minute morning planning sessions
- Daily workout blocks
- Weekly review sessions
4. Time Analytics
The insights have helped me realize I was spending too much time in meetings. Now I can:
- Track where my time actually goes
- Identify my most productive days
- Adjust my schedule based on real data
How to Use Reclaim AI
Here’s my setup process:
First Steps
- Connect your calendar (I use Google Calendar)
- Set your working hours
- Define your priorities
Task Management
- Add tasks with real deadlines
- Set priority levels
- Let Reclaim find the best times
Protect Your Time
- Create focus blocks
- Set up regular habits
- Define meeting preferences
Reclaim AI vs Calendly
Here’s a straightforward comparison based on my experience with both:
| Feature | Reclaim AI | Calendly |
|---|---|---|
| Purpose | Full calendar management | Meeting scheduling |
| Task Scheduling | Yes | No |
| Focus Time | Protected automatically | Not available |
| Multiple Calendars | Excellent sync | Basic handling |
| AI Smarts | Learns your preferences | Basic rules only |
| Price Value | Better for power users | Better for basic scheduling |
Reclaim AI Pricing
The pricing is straightforward:
- Free Plan
- Good for trying it out
- Handles basic scheduling
- Limited to one calendar
- Starter Plan ($8/month)
- Multiple calendars
- Advanced scheduling
- Full analytics
Is Reclaim AI Worth It?
After years of daily use, here’s my honest take:
What I Love
- Handles my complex calendar setup without confusion
- Protects my focus time effectively
- Makes scheduling across time zones easier
- Learns from my preferences over time
What Could Be Better
- No mobile app yet (though the web version works well)
- Takes time to learn all features
- Task management could be more robust
- Scheduling links could be better (I currently use Cal.com)
Who Should Use It?
I especially recommend Reclaim AI if you:
- Manage multiple calendars (like I do with my consulting work)
- Need serious focus time protection
- Want to build better work habits
- Deal with complex scheduling across teams or time zones
For me, Reclaim AI has been worth every penny. It’s not just about managing my calendar—it’s about protecting my time for what matters most. Whether I’m deep in technical architecture as a fractional CTO or switching between consulting projects, Reclaim keeps my schedule sane and productive.